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Constitution
Of The Inland Empire Chapter
of The Antique and Classic Boat
Society. Inc.
Article I: Name - The name of
this organization shall be known as The Inland
Empire Chapter referred to herein as the
Chapter of The Antique and Classic Boat
Society, Inc referred to herein as the
Society.
Article II: Purposes and aims
of the Chapter shall be to:
A. Bring together people
with a common interest in historic, antique
and classic boats for the purpose of sharing
fellowship, information and experiences, and
to provide a forum for the exchange of ideas
related to vintage boats.
B Protect the heritage of
boating by promoting the preservation and
restoration of historic, antique and classic
boats.
C. Promote further and
encourage a love and enjoyment of all aspects
of historic, antique and classic boating.
D Serve as a communication
channel for the Chapter's membership, the
public and other entities regarding
information relating to historic, antique and
classic boats
and boating.
E. Inspire and support
quality boat shows and related events in the
chapter including the establishment and
maintenance of standards for judging and
conducting boat shows.
F. Educate the chapter
membership and the general public about safety
and protocol as it
relates to historic, antique and classic boats
and boating.
Article III: Governing body
A. The
governing body of the Chapter shall be the
board of directors, comprised of all Officers,
4 Directors and the immediate past President.
The Board of Directors shall have the general
and plenary authority to conduct all business
and act on other matters to properly come
before it including the establishment of
By-Laws to supplement the provisions of the
Constitution
B. OFFICERS
of the chapter shall be:
1. A President to be
elected annually for a one year term and
limited to not
more than three
consecutive terms in office
2. Vice president
shall be elected annually for a two-year
term and be limited to not more than two
consecutive terms in office.
3. A Secretary to be
elected annually for a one-year term
without limit on the number of terms.
4. A Treasurer to be
elected annually for a one-year term
without limit on the number of terms.
5. In addition to the
authority and duties that are inherent
in the nature of their respective
offices, the authority and duties of the
officers shall he as prescribed in the
By-Laws of the Chapter.
C. Directors serving on the board of Directors
shall include:
1. Four regular Directors elected to a
term of three years with one Director being
elected each year and without limit on the
number of terms to be served. The initial
Directors will be elected to serve terms of
one, two and three years to be determined by
lot.
2. The immediate past president.
D. The president of the Chapter shall serve
as Chairman of the Board of Directors by virtue
of that office, and shall also be an ex-officio
member of all committees except nominating
Committee. The President shall neither be an
ex-officio member of the nominating Committee
nor otherwise serve on that Committee.
E. A quorum of the Board of Directors shall
be required for the normal conduct of business
at Board meetings, such quorum (one more than
half) to be drawn from the officers (Including
immediate past President) and directors serving
on the Board.
Article IV: Membership
A. Membership in the chapter may be held by:
Reference Article IV, of the Society
Constitution.
Article V: Meetings
A. The Board of Directors shall meet at least
three times annually. More often if judged to be
necessary by the Board of Directors.
B. The Board of directors shall also meet
upon request of any three of its members, or
upon written petition of at least ten percent of
the Chapters voting membership.
C. The chapter shall hold an Annual
Membership Meeting in September, October or
November with at least 30 days prior notice of
the time, place and date being sent to each
member at the address on file with the Chapter.
D. All Board of Directors meetings and Annual
Membership Meetings shall follow a written
agenda and shall be conducted pursuant to
Roberts Rules of Order (revised)
Article VI: Committees
A. Committees of the Chapter shall serve at
the pleasure of the Board of Directors.
B. The President of the Chapter shall appoint
the chairs of all committees from the membership
of the Chapter.
C. Chairs of committees may draw their
committee memberships from the members of the
Chapter in good standing.
Article VII: Nominations, 'Elections,
Resignations and appointments.
A. The Board of Directors shall annually
establish a Nominating Committee to identify
candidates for election to offices and
directorships of the Chapter.
B. Nominees for the offices of President and
Vice-President must have previously served on
the Board of Directors.
C. Election of officers and directors
nominated for vacant positions will occur at the
Chapter’s Annual Membership Meeting.
D. Any member of the Board of Directors, who
shall be absent from two consecutive meetings of
the Board without valid cause, shall be subject
to removal from their position upon majority
vote of the board.
E. Any member of the Board of Directors
desiring to resign their position may do so by
submitting his/her written resignation to the
Board of Directors.
F. The President may fill any vacancies on
the Board of Directors occurring between annual
elections, however created, until the next
annual election with majority approval of the
Board.
Article VIII: Finances
A. The fiscal year of the Chapter shall run
from December 1 to November 30 of the succeeding
year.
B. At least 30 days prior to the beginning of
each fiscal year, the Treasurer shall prepare
and submit to the President a written account
(budget) of anticipated revenues and expenses
for the coming fiscal year.
C. The Treasurer shall recommend to the Board
of Directors the method(s) to be used to collect
memberships dues, such method(s) to be approved
by the Board of Directors and made a part of the
By-Laws of the Chapter.
D. Membership dues received by the Chapter
shall not be refundable, prorated or in any way
returned or diminished.
E. The Board of Directors may authorize
special fund-raising programs designed to
augment the Chapter's financial position;
however, special assessments on the membership
will be avoided.
F. Chapter funds will be deposited in those
financial institutions and accounts recommended
by the Treasurer and approved by the Board of
Directors.
G. A system of countersigning by the Officers
of the Chapter will be implemented to insure the
proper disbursement of the Chapter's funds by
check.
An independent auditor, as recommended by the
Treasurer and authorized by the Board of
Directors, shall examine the financial condition
of the Chapter periodically through fiscal
review.
Article IX: Protocol
A. The logo of the Chapter shall be that of
the Society;
B The Board of' directors may adopt other
symbols to identify the Chapter from time to
time, as it deems feasible and appropriate.
C Chapter adopted logos should be forwarded
to the Board of Directors of the Society for
endorsement and registration with the Society.
Any Chapter logo should be used by the Chapter
in combination with the Society logo wherever
possible.
Article X: Records:
A The Secretary shall keep written records of
all Board of Directors Meetings and Annual
Membership Meetings as permanent records of the
Chapter.
The Chair of each committee shall be
responsible for keeping written records of the
committee’s activities.
C Cancelled checks and deposits for
disbursement and receipt of all Chapter funds
shall be retained as the financial records of
the Chapter.
D. Records and memorabilia of the Chapter
shall be retained as designated by the Board
Directors.
Article XI: Amendments - The
Chapter's Constitution and By-Laws may be
amended
or changed by a resolution presented to any
regularly scheduled or special meeting of the
Board of Directors and adopted by a two-thirds
vote of those Board members present, provided that
written notice of the proposed change(s) and the
date, time and place of the Board Meeting shall
have been sent to each member of the Board at
least 15 days prior to the meeting. The one
exception to the above is the Society's dues
schedule included in the Society's By-Laws may be
changed at any Board of Directors Meeting or
Annual Membership Meeting without 15 days prior
notice.
Article XII: Dissolution: - In the
event that the Chapter should ever be dissolved,
all of its records, books, documents, property
and net assets shall be delivered to the Society
Headquarters.
Drafted
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SCROLL DOWN FOR
BYLAWS
BY-LAWS
Of The Inland Empire Chapter
of
The Antique and Classic Boat
Society Inc.
Pursuant to Article III.A, of its
Constitution, the following By-Laws are
established for the Inland Empire Chapter of the
Antique and Classic Boar Society Inc.
hereinafter referred to as the Chapter.
Article I: Headquarters
The principal office of the Chapter is
located at 4314 Woodland Drive, Post Falls, ID
83854 in a facility owned by a Society and
Chapter member. The Directors may from
time to time change the Principal Office.
Article II: Officers
A. All officers of the Chapter must be at
least 21 years of age and be voting members of
the Chapter in good standing
B. The President shall:
1. Be chief executive officer of the
Chapter.
2. Preside at all meetings of the Board of
Directors and at the Annual Membership
Meeting.
3. Manage the business of the Chapter.
4. Insure that all orders and resolutions
of the Board of Directors are carried into
effect
B. The Vice President shall:
1. Have powers and functions of the
President in the absence of the President,
2. Oversee the effective and timely
operation of the committees under his/her
purview.
Perform such other duties as the President
may direct and the Board of Directors may
prescribe.
C. The Secretary shall:
1. Record the minutes of the Board of
Directors Meeting and Annual Membership
Meeting.
2. Insure the minutes are issued within 30
days after conclusion of the above meetings
3. Insure that a certified list of members
entitled to vote is prepared and available at
the Annual Membership meeting.
4. Insure that all meeting minutes and
committee reports are forwarded to the Chapter
Headquarters for retention.
5. Perform such other duties as the
President may direct and the Board of
Directors may prescribe.
D. The Treasurer shall:
1. Maintain custody of the Chapter funds
and securities.
2. Maintain a full and accurate account of
receipts and disbursements of Chapter funds.
3. Deposit all funds and other valuables in
the name and to the credit of the Chapter in
such depositories as may be designated by the
Board of Directors.
4. Disburse funds of the Chapter as may be
directed by the Board of Directors.
5. Prepare proper financial statements of
the Chapter for review at the Board of
Directors Meetings and whenever such
statements may be specially required.
Prepare a full financial report for the
Annual Membership Meeting
7. Perform such other duties as the
President may direct and the Board of
Directors may prescribe.
E. Officers shall not be compensated for
their services to the Chapter but may, by
resolution of the Board of Directors be
reimbursed for large and unusal expenses
incurred in executing their duties on behalf of
the Chapter.
F. Officers shall be indemnified for expenses
incurred (including legal fees), resulting from
any lawsuits brought against the officers of the
Chapter while executing their duties on behalf
of the Chapter.
Article III: Directors
A. All directors of the Chapter must be
21 years of age and be voting members of the
Chapter in good standing.
B. Directors shall be responsible for the
area of activity that may be assigned to
them by the President of the Chapter.
C. Directors shall not be compensated for
their services to the Chapter, but may, by
resolution of the Board of Directors, be
reimbursed for large and unusual expenses
incurred in executing their duties on behalf
of the Chapter.
D. Directors shall be indemnified for
expenses incurred (including legal fees)
resulting from any lawsuits brought against
the Directors of the Chapter while executing
their duties on behalf of the Chapter.
Article IV: Membership
A. The Chapter Memberships shall be in
accordance with Article IV, Society
Constitution
Article V: Committees
A. The President of the Chapter is an
ex-officio member of each of the Chapter
committees except the Nominations Committee.
B. Except for the Nominations Committee,
the President shall assign each of the
Chapter committees to an officer of the
Chapter as indicated below for oversight
and liaison purposes and such officers
will be ex-officio members of those
committees assigned to them.
C. Committee chairs shall present written
committee reports to each Board of Directors
Meeting and to the Annual Membership Meeting
with prior copies being forwarded to the
officers having liaison and oversight
responsibility for their committees.
Committee material will not be mailed to
the Chapter general membership or to the
general public without prior approval of the
officer having committee liaison and
oversight responsibility for that committee.
As a courtesy, committee chairs will keep
those officers charged with liaison and
oversight responsibility informed of their
general activities and directions.
As a minimum, the chapter shall have the
following standing committees
1. Advertising and Promotions
committee reporting to a Vice President
with responsibility for increasing the
awareness of the Chapter through advertising
and promotion of the organization.
2 Annual Membership Meeting Committee
reporting to the Vice President with
responsibility for handling all matters
pertaining to the production of the Annual
Membership Meeting.
a. A member of the Board of Directors
will chair the Annual Membership Meeting
committee.
b. The chair of the committee will
appoint at least three but not more than
five members to serve on the committee
c. The committee will work to ensure
the scheduled Annual Membership Meeting
is held per Article V,C of the Chapters
Constitution.
3. Education, Community Service&
Safety Committee reporting to a Vice
President with responsibility for:
a. Creating and maintaining an
Internet Web Site.
b. Insuring the ongoing education of
the antique and boating community and
the public at large.
c. Communicating and promoting all
aspects of safe use and operation of all
water craft, marine engines and outboard
motors to the Society's Membership
d. Coordinate committee activities
with the Membership and community.
4 Fund Raising Committee reporting
to a Vice President with responsibility for:
a. Developing creative proposals and
methods for raising funds for the
Chapter.
b Seeking approval of the Board of
Directors to pursue proposals
c. Implementation of approved
proposals to successful conclusions.
5. Judging Committee reporting to
a Vice President with responsibly for
developing, monitoring, and maintaining
criteria and guidelines for use in judging
the condition of historic, antique, classic
and contemporary boats, and marine engines
and outboard motors.
6. Planning Committee reporting to
a Vice President with responsibility for
developing intermediate (3-5 yrs.) and long
range (5-10 yrs.) plans for the Chapter to
insure its continued growth, health and
longevity consistent with the Chapter
Mission Statement.
7. Membership Committee reporting
to a Vice President with responsibility for:
a. Sustaining and growing the Chapter
Membership.
b. Maintaining a correct and
efficiently organized Membership
database.
c. Coordinating committee activities
with the Education and Community Service
Committees.
Nominating Committee with
responsibility to annually provide a slate
of qualified candidates for election to
the Board of Directors, not including
chapter Presidents
a At or shortly after each Annual
Membership Meeting the President shall
establish a three member Nominating
Committee derived as follows:
i. The President shall appoint
one member from the three most
recent past Presidents of the
Society That individual shall
serve as chair of the Nominating
Committee.
ii. The President shall appoint
a second member from the Board of
Directors providing that
individual's term will not expire
in the year ahead.
iii. The two above appointees
shall then select a third member
from the ranks of past or present
members of the board of Directors.
b. The Nominating Committee shall
make its report, consisting of a full
slate of nominees for vacant offices to
the Board of Directors at its last
regularly scheduled meeting prior to the
Annual Membership Meeting.
c. The names of nominees arid the
positions for which they are nominated
shall be published in the notice of the
Annual Membership Meeting sent to each
member. That notice shall include a
ballot, which the membership must use to
properly vote for the slate of nominees.
Article VI: Proxies
In the event that a Chapter President cannot
attend a Board of Directors or Annual Membership
Meeting, another Chapter member may be designated
by the Chapter President as his/her proxy A
written statement from the Chapter President
authorizing the proxy to vote on his/ her behalf
shall identify legitimate proxies.
Article VII: Finances:
A. Membership in the Chapter shall be
maintained through the payment of dues in
accordance with the following schedule which can
be modified by action of the Board of Directors
without prior notice being forwarded to the
members of the Board:
Dues Schedule of the Inland Empire Chapter of
the Antique and Classic Boat Society, Inc will be
$25 per year. Annual dues may be changed from time
to time by the Board of Directors.
1. Annual Membership dues run on a
calendar year basis except that dues
collected after September 1st will cover the
remainder of that calendar year and all of
the following calendar year.
B. The Society shall collect
and distributed remitted membership dues according
to the fol1owing general outline
1. Society Headquarters
shall annually request the Chapter to
provide information about their dues
structure for the ensuing year.
2. The Society shall
annually forward Membership Renewal notices
to those holding membership in the Society.
3. Membership renewal
notices shall also include primary and
secondary Chapter membership renewals.
(A person may belong to
more than one Chapter if they choose.)
4. Membership renewal
notices shall request that Membership data
be
reviewed and updated where
appropriate and that Society and Chapter
dues be remitted to Society
Headquarters with the renewal notices.
5. Society Headquarters shall retain
remitted Society dues, enter revised
Membership information in the
Society’s Membership database and
Distribute Chapter dues
to the several Chapters along with copies of
the revised/remitted Membership forms on a
monthly basis.
Dated 08/25/00
Submitted 09/01/00
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